From a network administrator’s point of view, there’s almost nothing worse than a compromised corporate email account. An outsider who can successfully break into that account can wreak havoc with every device and service that’s connected to it, accessing whatever information that user has access to and using self-service password reset tools to gain access to other personal and corporate resources.
Having said that, the top 3 things you can do to protect your company and your data are:
- Train your Staff on Safe Computing – we have talked extensively about that on our newsletters and even have a dedicated page on our website about it: https://www.pinkhattech.com/cybersecurity-staff-training/
- Using Strong Passwords – this is something that we address on the above staff training, but we also talked about it in this funny article where Jimmy Kimmel gets people to give away their passwords on national TV. This was when we found out that the most common password in America was What a sad day.
- Using Multi-Factor Authentication - Two-factor authentication is one of the best things you can do in the ways of protecting your data. You can enable it for your Gmail account, your Apple ID, PayPal account and other services. Today, however, we’re going to show you how easy it is to enable it in your Office 365 account.
When multi-factor authentication is enabled for a user account, users are required to correctly enter their password and then provide a second form of authentication—a code sent via text message or phone call to a number associated with the account, or one generated by an authenticator app on a smartphone.
In depth instructions can be found here: https://support.office.com/en-us/article/Set-up-multi-factor-authentication-for-Office-365-users-8f0454b2-f51a-4d9c-bcde-2c48e41621c6 . Or you can always come to us for help, we’re here to serve you!