A common scam going around requires everyone to be on their toes. Here’s the situation… An e-mail comes in from the boss asking you to e-mail a copy of employee pay stubs, tax information and files with confidential data such as social security numbers in them. In another example, the boss asks for a transfer or ACH payment to a vendor or a different bank account. The problem: even though it has the boss’s e-mail address and name, and appears to come from the big guy…it is still a scam. To compound problems, a lot of bosses DO legitimately send these types of e-mails.
If you get a request relating to personal, confidential information or a request for banking transactions from someone in your organization, you must double-check that it really came from that person. In lots of cases, a quick text message is an easy confirmation. And even if it’s a legitimate request, never send confidential information like social security numbers (or attachments with this information inside of them) without taking precautions to password-protect and encrypt the message first. If it doesn’t feel right, it’s probably not right.