Multi Factor Authentication
Two-factor authentication is one of the best things you can do in the ways of protecting your data. When multi-factor authentication is enabled for a user account, users are required to correctly enter their password and then provide a second form of authentication—a code sent via text message or phone call to a number associated with the account, or one generated by an authenticator app on a smartphone.
Contrary to what you might have heard, 2-factor authentication is easy to use and becomes second nature. Many small businesses neglect to set it up because they think it will take a lot of time to implement, or slow their staff down. Neither of those are true. And the peace of mind that comes with removing the “password only” access to highly sensitive apps is priceless, right?
Password Management Tools
One question that always comes up when we train staff not to use easy passwords or the same passwords for different websites ... is “How in the world do I remember all of those passwords?!” My answer is always “Use a password manager.”
Out of the numerous options out there, there are two tools that we use and recommend: Last Pass and RoboForm. And we always recommend the paid enterprise versions of these tools. Why? SECURITY and EASE OF MANAGEMENT. What you don’t want as a business owner, is for an employee to leave and have all of those vendor website logins saved to a tool that they can now access from home. You want to be able to cut off access immediately. And you want to know who is using what passwords and when. All of this can be implemented and managed with the paid business versions of these tools.
The best part? These are surprisingly affordable solutions to use on an ongoing basis.